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Herzog companies was founded in 1969 by William E. Herzog as a heavy/highway construction contractor in the Midwest. Herzog now specializes in Railroad Construction, Transit Operation and Maintenance Services, Civil Construction and Railroad Services nationwide. Our team consists of people who are innovators at heart, continuously exploring new ways to improve our products, services, and, ultimately, the industry. By always challenging ourselves - and each other - to push for more, we keep Herzog at the forefront of the rail industry.

 

Herzog Contracting Corp. is currently seeking an Administrative Assistant for the MBTA Green Line Extension (GLX) Project in Boston, MA.

 

Duties and Responsibilities:

  • Onboarding of Herzog new hires
  • Submit/manage GLX-Herzog employee expenses and invoices to the Corporate office
  • Submit/maintain hours for payroll and certified payrolls with the Corporate office
  • Order and maintain office supplies and breakroom inventory.
  • Schedule meetings and hotel reservations as needed
  • Distribute mail and coordinate outbound shipping as needed
  • Complete forms in accordance with company procedures
  • Maintain scheduling and event calendars
  • Order and coordinate food for meetings and other functions
  • Operate office equipment such as copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Make copies of correspondence and other printed material.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Create sign-in sheets and any other documents necessary for both the office and field operation conference rooms.
  • Assist all departments with administrative tasks including, but not limited to; proofreading and editing documents, filing, data entry, etc.
  • Maintain open lines of communication from Field to the Corporate office
  • All other duties as assigned

 

Qualifications:

  • High School degree or equivalent.
  • Experience in an administrative role is preferred but not required
  • Relevant experience in the light rail industry preferred but not required
  • Must be highly motivated and a self-starter
  • Excellent attention to detail and organization
  • Must have strong interpersonal and communication (verbal/written) skills
  • Bilingual is a plus
  • Must be able to multitask
  • Demonstrated track record of reliability and dependability
  • Must be able to maintain confidential information
  • Demonstrate computer proficiencies with the below: 
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Adobe Acrobat
  • Cloud based storage applications (i.e. Box, Dropbox)
  • Google Docs, Drive and Calendar
  • Printers, copiers, scanners and fax machines 

 

Pre-Employment Requirements:

  • Subject to pre-employment background check and motor vehicle report review.
  • Subject to pre-employment physical, medical evaluation, and drug screen due to the safety sensitive nature of this position
  • Successfully complete and maintain any required safety certification and testing on an annual basis.

 

Safety:

 

  • Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

 

Benefits:

 

  • Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

 

If you are interested in applying for this position, click the Apply button below.

 

It is the policy of Herzog Contracting Corp. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.