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HSR Constructors is currently seeking an Administrative Assistant for the Brightline High Speed Rail Project that runs between West Palm Beach and Cocoa, Florida, with offices located in Melbourne and Ft. Pierce. This 128 mile-long project includes the construction of new track, the rehabilitation and upgrading of existing track; bridges; road crossings; and associated railroad signals work.

HSR Constructors is a joint venture of three of the leading railroad and transit contractors in the nation: Herzog, Stacy and Witbeck, and Railworks; who have joined to construct this fast-paced, high-profile project. 
 

Duties and Responsibilities:

  • Answer the HSRC main telephone line and direct incoming calls to the appropriate party, provide caller with information and take messages.
  • Order and maintain office supplies and breakroom inventory.
  • Schedule meetings
  • create sign-in sheets and any other documents necessary for both the office and field operation conference rooms.
  • Distribute mail and coordinate outbound shipping as needed.
  • Assist all departments with administrative tasks including, but not limited to; proofreading and editing documents, filing, data entry, etc.
  • Complete forms in accordance with company procedures.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Maintain scheduling and event calendars.
  • Order and coordinate food for meetings and other functions with guidance from Project Management.
  • Make copies of correspondence and other printed material.
  • Operate office equipment such as copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

 

Qualifications:

  • High School degree or equivalent.
  • Experience in an administrative role is preferred but not required
  • Must be highly motivated and a self-starter
  • Excellent attention to detail and organization
  • Must have strong interpersonal and communication (verbal/written) skills
  • Bilingual is a plus
  • Must be able to multitask
  • Demonstrated track record of reliability and dependability
  • Must be able to maintain confidential information
  • Demonstrate computer proficiencies with the below: 
    • Microsoft Office (Word, Excel, PowerPoint, Outlook)
    • Adobe Acrobat
    • Cloud based storage applications (i.e. Box, Dropbox)
    • Google Docs, Drive and Calendar
  • Printers, copiers, scanners and fax machines 

 

Pre-Employment Requirements:

  • Subject to pre-employment background check and motor vehicle report review.
  • Subject to pre-employment physical, medical evaluation, and drug screen
  • Successfully complete and maintain any required safety certification and testing on an annual basis.

 

Safety:

  •  Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

 

If you are interested in applying for this position, click the Apply button below.

 

It is the policy of HSR Constructors to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.